Four Ways to Get Diploma Certificate Authentication

NowShenzhen   |   November 6, 2018

As the new policy of State Administration of Foreign Experts Affairs (SAFEA) for work permit from May 2017, foreigners must provide authentication for diploma certificate (bachelor degree or above) except of some high-level talents (A category).

Today we want to explain what kind of authentication certificate is accepted by SAFEA and how to apply for each kind.

What kind of authentication for diploma certificate is accepted?

  1. Consular authentication for diploma certificate issued by Chinese Embassy/Consulate.
  2. Legalization for diploma certificate issued by Foreign Consulate in China.
  3. Authentication issued by Chinese Service Center for Scholarly Exchange.
  4. Authentication issued by China Higher Education Student Information (CHSI) website (Only for foreigner graduated from a Chinese University)

How to do authentication for each one?

  1. Consular authentication for diploma certificate from China Embassy/Consulate.

There is a little different in different countries. Normal procedure is as below:

Notarization—Legalization—Consular authentication.

E.g. Procedure of Consular authentication in Chinese Embassy in USA:

Ø Step 1 Have your document notarized by a local notary public unless it is an original certified copy/certification issued by a competent Federal/ State/local Office.

Ø Step 2 The document needs further to be authenticated by the Secretary of the State where it is executed. Some states require that the document be certified by the County Clerk first. For Federally issued certifications, skip this step, go directly to Step 3.

Ø  Step 3 If one of the Chinese Consulate-Generals holds consular jurisdiction (click to check ourservice area map) over you state, you may submit your document to that Consulate-General for final legalization; if not, please get your document authenticated by the U. S. State Department before the Chinese Embassy can finally legalize it. (Please note that your legalization application may be rejected by the Embassy/Consulate General that does not hold consular jurisdiction over the state where your document is executed.)

Official service guide is as below:

Finally, you will get the blue sticker on your diploma certificate notarization from Chinese Embassy in USA like this:

Guides for Chinese Embassies in some other countries:

Official service guide for Chinese Embassy in Canada:

Official service guide for Chinese Embassy in UK:

Official service guide for Chinese Embassy in Germany:

Official website for Chinese Embassy in France:

Official service guide for Chinese Embassy in Australia:

Official service guide for China Embassy in India:

Official website for Chinese Embassy in Russia:

Can find service guidelines in Chinese Visa Application Service Center for many countries:

Which country’s consular authentication can ZIX provide?

  1. Legalization of diploma certificate issued from Foreign Consulates in China.

Need to confirm with Foreign Consulates in China, some consulates can provide diploma certificate legalization services.

  1. Authentication issued by Chinese Service Center for Scholarly Exchange (CSCSE).

Can get diploma certificate authentication for most countries’ universities, but it takes longer time to get authentication for some universities or can’t get authentication if university doesn’t give feedback or applicant can’t provide other supplement materials.

Which website to apply?

What documents are needed?

1.A two-inch or one-inch digital color photo;

2.The Diploma certificate color scan;

3.The color scan of passport photo page;

4.The Declaration Statement with signature;

5.Information Form (for filling online system);

6.Academic transcript of university (not a must)

How long can get Authentication Certificate?

Canada, USA, Sino foreign cooperation Universities: 10 working days

UK, France, Italy, Australia, New Zealand and Singapore: 15 working days

Other countries: 20 working days.

May take longer time because of different universities. And sometimes applicant needs to contact university directly to let them reply.

Authentication Sample :

  1. Authentication issued by China Higher Education Student Information (CHSI) website (Only for foreigner graduating from a Chinese University)

Which website to apply?

Steps to apply online authentication certificate:

(1)Use a China mobile phone number to register an account first.

(2) Login in and select “在线验证报告“ and press “申请”:

(3)Press the right lower buton ”查看“.

(4) Close the pop-up “职业调查“ window

(5) Press Button”申请“.

(6) Adjust to 180 days and press “ 申请“.

(7). Close the pop-up “职业调查“ window。

(8) Press “查看“

(9)Press print to print or save as PDF file.

It’s a 180 days validity. So, can do this when you prepare all other documents for notification letter of work permit. Otherwise you need to extend the validity if it expires.

Authentication Sample :

Question: Which embassy should I apply consular authentication if I am an American, but I graduated from a UK university?

Answer: Apply in Chinese embassy in UK.

Question: Do I need to take both original Diploma Certificate and original diploma certificate authentication?

Better to take both because sometimes Foreign Experts Bureau checked both.

Welcome to entrust us to do consular authentication for diploma certificate or non-criminal records.

Contact: Olivia

Shenzhen ZIX Consulting Co., Ltd

Shenzhen Creative Human Resource Management Co., Ltd.

Address: Room 18NO, Block B, Fortune Plaza, No. 7002, Shennan Road, Futian District, Shenzhen.

Tel: 0755-32871512

Email: [email protected]

Mobile (WeChat): 13684991963

Skype: olivialcr

Company Public Account: ZixConsulting